How Does Calbot Work?

How Does Calbot Work?

Add the people you want to meet, and set a duration

Firstly, Calbot is checking if the people you are selecting also have Calbot. If they do – the scheduling is much faster as we already have their availability. Anyone that doesn’t use Calbot will be asked for their availability via email.

This way you, and everybody else who uses Calbot, don’t have to experience an endless email back-and-forth about who is free when.

Add the people you want to meet, and set a duration

The last unregistered person entering their availability will be able to confirm the meeting time by selecting a gap that works for everybody.

Everyone will then receive an email confirming the time for the meeting and the meeting will be added to everyone’s calendars.

Let Calbot find the best time for the meeting

Technically, we can stop here because you, as a person scheduling a meeting, are done. Just select the people you would like to meet, set the duration and you are done!

At this stage, Calbot will apply different filters to the availability it already has. These filters can include buffer times (so that you don’t have meetings back-to-back), working hours (even from different timezones) and travel times to the meeting being scheduled (we are working to release this feature sometime in the future!).

Let Calbot find the best time for the meeting.

Technically, we can stop here because you, as a person scheduling a meeting, are done. Just select the people you would like to meet, set the duration and you are done!

At this stage, Calbot will apply different filters to the availability it already has. These filters can include buffer times (so that you don’t have meetings back-to-back), working hours (even from different timezones) and travel times to the meeting being scheduled (we are working to release this feature sometime in the future!).

Invites will be sent to anybody not using Calbot

Those who don’t use Calbot will receive an email asking for their availability. They will be able to privately connect their calendars so that Calbot can automatically show them the best gaps for the meeting 

This way, they can speed up the scheduling process for this and all their future meetings scheduled through Calbot.

If they don’t want to connect their calendars for whatever reason – they can just tell Calbot their preferred times manually.

Invites will be sent to anybody not using Calbot.

Those who don’t use Calbot will receive an email asking for their availability. They will be able to privately connect their calendars so that Calbot can automatically show them the best gaps for the meeting 

This way, they can speed up the scheduling process for this and all their future meetings scheduled through Calbot.

If they don’t want to connect their calendars for whatever reason – they can just tell Calbot their preferred times manually.

Confirmation of Meeting

The last unregistered person entering their availability will be able to confirm the meeting time by selecting a gap that works for everybody.

Everyone will then receive an email confirming the time for the meeting and the meeting will be added to everyone’s calendars.

Confirmation of Meeting

The last unregistered person entering their availability will be able to confirm the meeting time by selecting a gap that works for everybody.

Everyone will then receive an email confirming the time for the meeting and the meeting will be added to everyone’s calendars.

Request A Demo

If you would like to know more about how Calbot works or would like a look at Calbot in action. Sign up for a demo today!

Blue Calbot Robot

Built with 🍸 in Leeds.